Track expenses automatically as you pay bills. Record bills in QuickBooks, and get automatic reminders when they're due. Create checks to pay your outstanding bills in one step. QuickBooks tracks expenses and job costs automatically as you pay bills, saving you hours of manually collecting and calculating data for taxes and invoicing.

Get exactly the reports you need QuickBooks comes with over 120 pre-designed, customizable business reports and a Report Navigator that makes it easy to choose the right one. Get the totals you need for tax forms instantly.

Create customized, professional-looking forms Choose from over 100 ready-to-use, professionally designed forms, including invoices, estimates, and statements. Customize them with your company logo and or additional information like terms or the types of credit cards you accept.

Track employee time and job costs QuickBooks lets you easily track costs by job as you pay bills and track employee hours. You can transfer those figures to paychecks and invoices automatically, and run job costing reports to see where you're making or losing money on each of your jobs.

Save time on payroll—manage it within QuickBooks(Additional fees apply)
Save time and reduce payroll errors with QuickBooks Payroll. QuickBooks Payroll works within QuickBooks and automatically uses employee data and timesheet data from your QuickBooks records. It keeps your tax tables up-to-date automatically. Just enter employee hours, and QuickBooks Payroll instantly calculates gross pay, deductions, and paycheck amounts. You can print checks on your office printer, or save employees a trip to the bank with Direct Deposit1. QuickBooks offers a variety of timesaving, easy to use Payroll Solutions.

Create estimates and invoices in seconds Duplicate and edit previous estimates to create new ones without rewriting all the details. When it's time to bill your customer, turn any estimate into an invoice with one click. Choose from dozens of pre-designed QuickBooks templates to give your invoices a professional look. For businesses that don't use standard invoices to bill customers you can also send the key invoice data to a customized Microsoft Word document and add a personalized note.

Employee Center. See contact information for any employee, and a complete list of checks paid. And if you need to makes changes to personnel or get in touch with an employee, you can find employee contact information right on this screen.

Avoid redundant data entry with easy synchronization with Outlook! Simply download the QuickBooks Contact Sync tool from our website and a "synchronize" icon will be added to your Outlook toolbar. Just click once on this icon whenever you want to sync customer, vendor or job information between QuickBooks and Outlook. No more re-entering contact or job information in multiple places. With the new Outlook sync tool, you can manage your data more easily and get in touch with your customers or vendors faster.

Transfer data to and from Microsoft Excel. Pull in information to QuickBooks like large groups of customers, vendors and inventory items quickly from Microsoft Excel. Or use your company data from your QuickBooks reports and export it to a new or existing Excel spreadsheets with all Excel formulas and formatting intact. Anytime you export updated data from QuickBooks; Excel maintains your existing formulas and updates the results automatically.

Merge QuickBooks data with Microsoft Word. QuickBooks comes with a variety of standard customer and vendor letters that can be created in Microsoft Word and that merges in information from QuickBooks like customer name, address, and current balance. Select a group of customers or vendors in QuickBooks, choose a template, and QuickBooks merges the data to create a letter in Word. With just a few more clicks you can create standard envelopes with all the right customer information just as easily. If your business doesn't send invoices, QuickBooks can also create "Invoice Letters" that have the billing information for customers you need and you can any personal message to easily bill customers with look you want.

Share data with more than 400 other business applications. QuickBooks works with over 400 popular software applications, including industry-specific applications, in order to meet your specific business needs.

Convert data from Peachtree. If you currently run your business on Peachtree software you can easily convert your data to QuickBooks. In just a few steps you can start working in QuickBooks using your Peachtree information, including customer lists, vendor lists, balances, and inventory lists.

Download bank and credit card transactions in as little as one step. Don't have time to keep track of expenses? Let QuickBooks Pro do it for you. Download cleared checks and credit card transactions from your financial institutions, and enter them into your books with as little as one click1. You'll have more detailed records, with a lot less time and effort.

Track inventory assemblies and finished goods. Let QuickBooks track your raw materials and finished goods to avoid overbuying and backorders. List each component or material as an inventory item. Combine them in the appropriate quantities to create "finished goods" items. Each time you log a sale or complete a work order, QuickBooks deducts materials as it increases finished goods. Instantly see how many assemblies you can build with current stock. Set alerts to remind you when to produce more assemblies and when to reorder materials.

Create purchase orders from estimates or sales orders. Turn any estimate or sales order into a purchase order instantly. No need to retype line items or vendor information—QuickBooks fills it in for you. Just edit, print and mail...or turn the PO into a PDF and email it right from QuickBooks!

Create up to 100 pricing levels with different prices for each item. Set up to 100 levels of pricing discounts and link them to customers. For instance, you could apply a "High-Volume Customer" discount of 10% to every item in your inventory or, for your best customers, adjust the price of each item. Under each customer you can define a special price level you want to charge — QuickBooks automatically applies the correct discounts for that customer when you write an invoice.

Access your financial data remotely. Access your financial data even when you're not in the office with QuickBooks Remote Access powered by WebEx™ All you need is an Internet-connected PC. Log in through the secure Web site and work as if you were at the office. Log sales, check a customer's account status while you're on-site, create reports and print them locally. All transmissions are protected by the same encryption technology used by financial institutions.

Create a business plan easily. Build a professional business plan quickly. Answer step-by-step questions, then QuickBooks fills in the numbers based on your actual QuickBooks data. You can export the projections to Excel. You can even spellcheck your plan and save it as a PDF file.

See how you compare with others in your industry Learn how your business is performing compared to similar-sized companies in your industry. The Expert Analysis tool includes current data for more than 130 industries1. You'll get a printable report that offers customized recommendations from business experts.

Create a forecast automatically Click a button to create a forecast of income and expenses for the coming year, based on your existing QuickBooks data. Increase or decrease line items by any percentage to see "what-if?" Later, compare your forecast to your actual results to see what worked and what didn't.

Build a budget with one click. Create a working budget automatically, based on your recent spending history. Adjust figures individually or across line items. The spreadsheet-style format makes it easy to see the results of your changes. Refer back to the budget to see how your actual spending compares.

Accounting Professionals: for accountants, bookkeepers and CPAs who need to do financial statements, write-ups and more.

Contractors, Remodelers and Subs: for contractors, builders, landscapers and plumbers who need to do job costing, change orders and more.

Manufacturers and Wholesalers: for manufacturers, wholesalers and job shops who need to do bill of materials, assemblies from raw materials and more.

Nonprofits: for non-profits, charities, religious organizations and arts groups who need to do donation reports, donor forms and more.

Professional Services Firms: for professionals, lawyers and consultants who need to do time tracking, project costs and more.

Retailers: for retailers, apparel and gift stores who need to do inventory, point-of-sale and more.

• At least 1 GHz Intel Pentium III (or equivalent)
• 256 MB of RAM for single user and 512 MB for multiple concurrent users

Minimum System Requirements¹

• 500 MHZ Intel Pentium II (or equivalent)
• 128 MB of RAM for single user and 256 MB for multiple concurrent users
• Windows 2000/XP
• 850MB of disk space for QuickBooks installation
• Internet Explorer 6.0 required (6.0 provided on CD. Requires an additional 70 MB)
• Microsoft .NET Framework CLR 1.1 (provided on CD. Requires an additional 150 MB).
• At least 256 color SVGA video
• Optimized for 1024x768. Support 800x600 with small fonts
• 2x CD-ROM
• All online features/services require Internet access with at least a 56 Kbps modem
  

Integration / Compatibility Requirements

• Word and Excel integration requires MS Word and Excel, 2000, 2002 or 2003
• Outlook synchronization requires QuickBooks Contact Sync for Outlook tool, available for free at www.quickbooks.com/contact_sync, and Outlook 2000, 2002 or 2003. Synchronization with Outlook is also possible with QuickBooks Customer Manager (sold separately).
• ACT! synchronization requires Symantec Act 3.08, 4.02, or 2000
• Compatible with QuickBooks Customer Manager v1 and v2 & QuickBooks Client manager v1 and v2
• Compatible with QuickBooks Point-of-Sale v4.0
• Business Planner functionality requires Adobe Acrobat 5.0 or 6.0

Multi-User
Multi-user mode is optimized for Windows 2000 Server or Windows Server 2003 client-server networks, and Windows 2000/XP peer-to-peer networks. Novell NetWare is supported but not recommended.

Notes
¹ To find your computer’s system configurations:
1. Click on Start button (located on bottom left hand corner of your screen)
2. Select Settings -> Control Panel
3. Click on System. The Processor and RAM are listed on the bottom right of this screen.
4. To find your computer’s disk space, double-click on My Computer (located on your Desktop).